Join GFT as a Dedicated & Experienced Assistant & Office Manager (60%)

Are you ready to be part of a global innovator in digital transformation? At GFT, we harness next-generation technologies to help our clients boost productivity with intelligent software solutions. With a strong focus on Digital Finance, Enterprise AI & Data Solutions, and platform modernization, we have been driving success for over 35 years. Our expertise in financial services, insurance, and manufacturing—alongside our solid partner ecosystem—allows us to create cutting-edge solutions that blend innovation with regulatory compliance.

Our talented, worldwide team of over 12,000 experts shares a passion for delivering impactful results to our clients in 20 markets across the globe. As a member of GFT, you’ll have the opportunity to grow your career in the most forward-thinking areas of software engineering.
 

Your Role: Assistant & Office Manager (60%) In this dynamic position, you’ll play a pivotal role in ensuring smooth daily operations and delivering top-notch administrative support to our management team. You’ll be at the heart of a fast-paced environment, contributing to exciting projects and helping shape the future of digital transformation at GFT.
 

Key Responsibilities
 

1. Appointment Coordination and Travel Planning
   • Manage calendars for the management team and coordinate travel arrangements, hotel bookings, and event venues.
   • Anticipate scheduling needs to keep everything running efficiently.
2. Expense Management
   • Process and handle expense reports for the management team, ensuring accuracy and timely submission of claims.
   • Maintain organized records of receipts and related documentation.
3. Office & Administrative Support
   • Collaborate closely with the management team to handle day-to-day operations.
   • Support office-related tasks and assist Finance and HR with administrative responsibilities.
4. Meeting & Event Management
   • Plan and organize internal and external meetings as well as special events, including room bookings, invitations, and catering.
   • Ensure each event runs smoothly from start to finish.
5. Correspondence in German & English
   • Draft and edit business communications in both languages.
   • Coordinate email inquiries and manage internal communication on behalf of the management team.
   • French language skills are a plus.
6. General Team Support & Project Involvement
   • Provide administrative and organizational support to the wider team.
   • Take initiative by contributing to cross-departmental projects and activities.
7. Personnel Administration
   • Assist with onboarding/offboarding processes for employees.
   • Maintain and monitor various HR-related records to ensure compliance and smooth operations.

What You Bring
 

• Professional Experience: Demonstrated success as an Assistant, Personal Assistant, or Team Assistant, ideally supporting senior management. Experience in office management and personnel administration is a plus.
• Flexibility & Proactivity: A can-do attitude that thrives in a dynamic environment, with the drive to take independent responsibility for tasks.
• Organizational Talent: Strong organizational skills and a structured approach to effectively coordinate appointments, travel, and events.
• Language Skills: Fluent in German and English (written and spoken). French is an added advantage.
• Discretion & Trustworthiness: Ability to handle sensitive information and documents with professionalism and integrity.
• Technical Skills: Proficiency in MS Office applications.

Why GFT?
 

• Innovative Environment: Collaborate with forward-thinking teams pushing the boundaries of digital transformation.
• Global Opportunities: Join a community of 12,000+ professionals in 20 markets worldwide.
• Professional Growth: Develop your career through exposure to diverse projects, advanced technologies, and continuous learning.
• Inclusive Culture: Be part of a supportive, people-focused culture that values collaboration, creativity, and personal development.

Ready to step into a role where your organizational and administrative talents will truly shine? Join GFT and help us shape the future of digital transformation. We can’t wait to meet you!