GFT is a digital transformation pioneer that develops sustainable solutions based on new technologies including artificial intelligence and blockchain/DLT. GFT experts create and implement scalable software applications that make access to innovative business models safe and easy.

What are we looking for?

At GFT we have an open position as an Executive Assistant & Office Manager. The candidate should have an outstanding experience with senior executives performing general administrative duties to support day-to-day department operations. We are looking for someone proficiency in English (desirable German) with a curious mind and strong motivation to work at an international company. Occasional travel to our offices in another European country will be required.

Your main responsibilities will be:

• Appointment Coordination and Travel Planning: Calendar management for the management team, including travel bookings as well as various hotels, restaurants and venues. 
• Processing and managing expense reports for the management team, including thorough review and submission of claims, as well as handling related receipts. 
• Close collaboration with management team to organize and run the daily operations. Providing support to manage office related activities/tasks and administrative matters supporting Finance and HR in their duties. 
• Organizing and preparing internal and external meetings as well as events, including room bookings, invitations, catering etc. as required.
• Correspondence in German and English: drafting and editing business correspondence in German and English, as well as coordinating email inquiries and internal communication on behalf of the management team.
• Providing administrative and organizational assistance to the team and actively contributing to cross-departmental activities and projects.
• Assisting with the onboarding/offboarding process of the employees and other HR related tracking and monitoring processes.

Skills that will help you succeed:

• At least 7 years working as an Assistant, Personal Assistant or Team Assistant, preferably in supporting a management team or members. Experience in office management and personnel administration is an advantage.
• Ability to adapt flexibly to new requirements in a dynamic environment, work proactively, and take independent responsibility.
• Organizational skills and a structured approach to efficiently and accurately manage assigned.
• Proficiency in English, both written and spoken, to ensure smooth communication with internal and external stakeholders. Desirable: proficiency in German. French language would be a plus.
• A discreet and responsible approach to handling confidential information and documents.
• Proficiency in MS Office applications.

At GFT we consider diversity as one of our main pillars and we foster an inclusive work environment based on cooperation and mutual respect. We offer equal opportunities for everyone regardless of race, cultural background, gender, age, sexual orientation, gender identity, disability or religious beliefs. GFT has drafted and registered an Equality Plan that outlines the measures to be taken with the aim of achieving equal treatment and opportunities between women and men within the company, and eliminating, if present, discrimination based on gender.

Join our global team!